The EUDR will be mandatory from December 2026. Preparing now is the only way not to lose sales in Europe.
The risk you face
From December 2026, your European buyers will be legally required to verify that your products are not linked to deforestation. If you can't demonstrate compliance, they won't be able to buy from you — and they'll find another supplier.
Losing all European revenue overnight
Losing trusted European clients you've built over years
Falling behind competitors who are already preparing
Deforestation analyses done incorrectly, causing your lot to be rejected
What will your European buyer ask you for?
The legal obligation sits with the importer: they are the one filing the due diligence statement. But they cannot do it without your data. If you do not deliver it complete and on time, they cannot buy from you, whatever country you export from.
01
Geolocation of every farm
The coordinates of every plot of origin, and the full polygon if it is larger than 4 hectares.
With Coolx: you upload them in any format or draw them on the map, and we validate them one by one.
02
Evidence of no deforestation
That no deforestation has taken place on those farms since 31 December 2020.
With Coolx: satellite analysis of every farm, with the evidence included in the report.
03
Lot-by-lot traceability
Which farms each lot comes from, with volumes and dates, from farm to container.
With Coolx: every shipment is automatically linked to its farms and documents.
04
Legal documentation of your country
Land use rights, permits and registrations required by the law of the country of origin.
With Coolx: we tell you which documents apply in your country and keep them organised by farm.
05
Social and labour compliance
That production respects labour and community rights, in a verifiable way.
With Coolx: it is part of the risk analysis and the guided mitigation plan.
All of this comes out as a report in Spanish or English, ready for your buyer.
If your client already uses Coolx, they give you access to a simple portal that tells you what to upload and how, but without visibility of your risks. If you want your own traceability and risk analysis system, that is the exporter version.
The four origins we work with most are standard risk for the Commission (Implementing Regulation (EU) 2025/1093): your buyer has to run full due diligence. A property title is not required if your country does not demand one to produce, but a document linking the producer to the farm and its polygon is. This is what your buyer will ask for in each case.
Colombia
Standard risk
Exports to the EU: Coffee, cocoa and palm oil
What your buyer will ask you for
Public deed or Certificado de Tradición y Libertad (land registry certificate) for each farm.
SICA certificate or Cédula Cafetera from the National Coffee Growers Federation; for cocoa, the Cédula Cacaotera from Fedecacao.
If there is no title: a certificate of possession from the municipality, or the sale contract even if it is not registered.
On indigenous reserves: the resolution creating the reserve plus the cabildo certificate assigning the plots.
What we already know about your origin: The Commission’s 2020 forest map marks more than half of Colombia’s coffee areas as forest. Your shade-grown coffee shows up as “forest”, so you have to prove farm by farm, with satellite imagery, that it was already coffee in 2020.
Peru
Standard risk
Exports to the EU: Coffee, cocoa and timber
What your buyer will ask you for
Property title registered with SUNARP (the national land registry).
If there is no title: a certificate of possession from the municipality or the Regional Directorate of Agriculture.
A certificate from the native or peasant community, or from the cooperative, identifying the producer and the plot.
For timber: a harvesting permit valid on the date of felling and the forest transport guide.
What we already know about your origin: Around half of Peru’s green coffee is sold in the European Union, and Peru is a pilot country of the EU’s SAFE traceability project. Here the certificate of possession and the cooperative certificate are the usual route: most farms have no registered title.
Honduras
Standard risk
Exports to the EU: Coffee, palm oil, cocoa and pine timber
What your buyer will ask you for
IHCAFE producer card (it expires, so it has to be in force).
Full title registered with the Property Institute; INA community titles on indigenous territories.
ICF geospatial pre-analysis report: requested online, issued the same day. It works as supporting evidence, not as mitigation.
For timber: ICF management plan and harvesting licence.
What we already know about your origin: Honduras has something no other origin has: the ICF and IHCAFE National Coffee Land-Use Map 2020, official and from the cut-off year. Coolx cross-checks every farm against it. The Commission itself cites Honduras as an example of fully traceable coffee already entering the EU.
Nicaragua
Standard risk
Exports to the EU: Coffee, cocoa and beef
What your buyer will ask you for
Deed registered with the Public Registry of Real Property.
Producer card: it is requested, but it does not replace the farm document.
If there is no deed: a municipal certificate of possession, the sale or transfer contract even if unregistered, or a cooperative certificate identifying farm and producer.
On indigenous territories (Law 445): community endorsement, lease contract or rent receipts.
What we already know about your origin: A large share of Nicaraguan coffee grows under shade inside protected areas (Dipilto-Jalapa, Tepesomoto, Miraflor, Bosawás). They are not off-limits: existing coffee is allowed under conditions, and the cooperative’s management plan signed by the producer is enough to document it.
And depending on what you export
Coffee
The whole 0901 heading from 30 December 2026; soluble coffee (2101 11 00) from 30 December 2027.
•Geolocation of every farm contributing to the lot: one point with six decimals if it is 4 hectares or less, a polygon if larger.
•Production date or interval (the harvest season) and quantity in net kilograms.
•No mass balance: if a single farm in the lot was deforested after 31 December 2020, the whole lot is out.
Cocoa
Headings 1801 to 1806 (beans, shells, paste, butter, powder and chocolate) from 30 December 2026.
•An export lot mixes cocoa from hundreds of smallholders: every plot identified and kept apart from cocoa of unknown origin.
•A point if the plot is 4 hectares or less, a polygon if larger, just like coffee.
•In composite products (a chocolate bar with butter and palm oil), due diligence is done on the cocoa.
Timber
Headings 4401 to 4421, pulp (47), paper (48), wooden seats and furniture (9401 and 9403) and prefabricated buildings (9406 10) from 30 December 2026.
•On top of geolocation: common and scientific name of every species, also in panels and paper.
•Legality of the harvest: a harvesting permit valid on the date of felling, separate from the land-use right. In concessions, the contract linking you to the permit holder.
•Your buyer already has obligations today under the EU Timber Regulation (EUTR), which applies until 30 December 2026. Micro and small timber companies get no extension to 2027.
Application dates: 30 December 2026 for large and medium-sized companies; 30 June 2027 only for micro and small enterprises established before 31 December 2024 (and never for timber products that were already under the EUTR). Cut-off date: 31 December 2020.
The solution: Coolx for exporters
Coolx is the platform that automates the entire EUDR compliance process so your products keep reaching Europe without interruption.
Plot geolocation
Satellite analysis
Personalized reports
Guided compliance plan
Document analysis
12-month support
How it works
01
Upload your data
Upload your plot information, geolocations and traceability documents in any format.
02
Coolx analyzes everything
Our platform verifies deforestation with satellites, analyzes documents and assesses risks.
03
Receive your report
Get a professional report ready to send to your European buyer, with all evidence included.
04
Your own system
Access your EUDR traceability platform and share it with clients or stakeholders whenever you need.
Everything you need to comply
Features specifically designed for coffee, cocoa, timber, soy and other commodity exporters, from any country of origin.
Plot registration & management
Centralize all your production plots in one place with up-to-date and accessible data.
Flexible geolocation generation
Upload GPX, KML, GeoJSON, draw on map or use Excel. Compatible with any format you have.
Satellite deforestation analysis
Before/after December 2020 analysis with ESA Copernicus data. Verifiable evidence.
Automatic document analysis
Analyzes your traceability documents and extracts relevant information automatically.
Risk mitigation system
Identify risks and receive a guided step-by-step corrective action plan.
Centralized document management
All compliance documents in an organized and always accessible repository.
Direct communication with importers
Direct channel with your European buyers within the platform. No lost emails.
Professional reports in Spanish and English
Generate PDF and Excel reports ready for your buyer, in Spanish or English.
Why Coolx and not another?
Not just software
Expert human support for 12 months. We guide you every step of the way — we don't leave you alone with a tool.
Selected by ESA
Coolx was selected by the European Space Agency (ESA) as a reference solution for EUDR compliance. This validates our technology at an institutional level.
AI-powered satellite analysis
We combine multiple satellite imagery sources with proprietary AI algorithms to obtain very high resolution deforestation results.
AENOR Certification
Official AENOR partners for EUDR verification. Your compliance backed by the leading certifier in the Spanish-speaking market.
What our clients say
“I feel very reassured and satisfied to be one of your first clients. It has been a pleasure working with you these months. I have learned a lot about the EUDR thanks to our meetings.”
Francisco Tomas González
Head of Coffee & Co-Owner
Nomad Coffee
“Working with Coolx has been a great success: an extremely high level of professionalism. We are very happy to have found such an important partner to help us manage the new legal implementations needed for coffee exports from our farm in Colombia to Europe.”
Miguel Muñoz
Co-Founder & COO
La Guashira
“This collaboration will become a valuable tool for exporters. Over the past six months, our collaboration has been a rewarding and enriching experience.”
What do I have to deliver to my European buyer to comply with the EUDR?
Five things: the geolocation of every farm of origin (a polygon if larger than 4 hectares), evidence that no deforestation has taken place on them since 31 December 2020, traceability of each lot from farm to container, the legal documentation of your country (land use rights, permits and registrations) and social and labour compliance. Coolx prepares all five and delivers them in a report in Spanish or English, ready for your buyer.
No. Coolx works with exporters from any origin: Latin America, Africa or Asia. The platform is available in Spanish and English, with German, Chinese and other languages available, and support is provided in Spanish or English. Coffee and cocoa exporters in Colombia, Peru, Honduras or Nicaragua are the most common example, not the limit.
My European client already uses Coolx. Do I need to buy it too?
No. If your client already uses Coolx, they give you access to a simple portal where you see exactly what information they need and how to upload it, step by step. That solves the process with that client, but it does not give you visibility of your own risks. If you want your own traceability and risk analysis system, with satellite analysis of your farms and reports for any buyer, you need the exporter version.
What is the EUDR and how does it affect exporters?
The EUDR (EU Deforestation Regulation) requires European importers to prove their products do not come from land deforested after December 2020. As an exporter, you don't face direct sanctions, but your European buyer does: fines whose maximum amount is at least 4% of their annual EU turnover. If you can't provide the required documentation, they'll find another supplier who can.
Do I need software to comply with the EUDR?
It's not legally required, but the volume of data the EUDR demands — plot geolocations, satellite imagery analysis, traceability documents — makes manual management practically unfeasible. Coolx automates the entire process and generates reports ready for your European buyer.
What geolocation data does the EUDR require from exporters?
The EUDR requires the geographic coordinates of all production plots. For plots larger than 4 hectares, the full perimeter polygon is required. Coolx accepts any format (GPX, KML, GeoJSON, Shapefile, Excel) and also allows you to draw plots directly on the map.
When does the EUDR come into effect?
30 December 2026 for large and medium-sized companies, and 30 June 2027 only for micro and small enterprises established as such before 31 December 2024. Note that medium-sized companies do NOT get the extension. On top of that, the preparation process — geolocating plots, gathering documentation, analyzing deforestation — takes months. That's why it's best to start as soon as possible.
What happens if I don't comply with the EUDR?
Your European buyer will not be able to import your products. The EUDR prohibits the import of commodities linked to deforestation after December 2020. Without compliance, you will lose access to the European market.
How long does the compliance process take?
It depends on the number of plots and available documentation. The average is between 6 and 8 months to complete the full process. With Coolx, every step is guided and optimized so you don't waste time.
What geolocation formats do you accept?
We accept GPX, KML, KMZ, GeoJSON, Shapefile and Excel with coordinates. You can also draw directly on the map in our platform.
Is Coolx just software or does it include support?
Coolx includes human support for 12 months. Our team of experts guides you through every step of the compliance process — we don't leave you alone with the platform.
What commodities does the EUDR cover?
The EUDR covers coffee, cocoa, soy, palm oil, rubber, timber and cattle, as well as their derived products (chocolate, furniture, leather, etc.).
Can I manage multiple European clients from Coolx?
Yes. Coolx allows you to manage multiple commercial relationships from a single dashboard, generating customized reports for each buyer.
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