Coolx
Coffee plantation landscape
Earth from space
For importers

Importing coffee, cocoa or timber to the EU? You are legally responsible for every shipment.

Coolx centralizes everything in one platform so you comply without friction.

Book a 15-min demo

TRACES testing phase: October-December 2026. Importers who aren't ready risk penalties of 4% of turnover.

The risk you face as an importer

As the operator placing the product on the EU market, the legal responsibility falls on you, not on your supplier. You need to verify every lot, every plot, every document.

Financial penalty of up to 4% of your annual EU turnover

Losing trusted suppliers who aren't prepared for the EUDR

Wasting time negotiating with unprepared suppliers

Insufficient stock, supply chain delays and variable quality

The solution: Coolx for importers

Coolx centralizes supplier verification, automatically generates your DDS and submits it to TRACES. Everything from a single dashboard.

Supplier verification
Document centralization & analysis
Automated DDS for TRACES
Real-time risk alerts
Integrated satellite analysis
Expert support

How it works

01

Connect your suppliers

Invite your suppliers to the platform or upload their data manually. Coolx handles the onboarding.

02

Coolx verifies everything

Satellite analysis, document verification, risk assessment and country of origin legality — all automatic.

03

Generate your DDS & submit to TRACES

Create your Due Diligence Statement with one click and submit it directly to TRACES from the platform.

04

Your own system

Access your EUDR compliance platform and share it with auditors or stakeholders whenever you need.

Features for importers

Tools designed for you to comply with the EUDR without complications and with total control of your supply chain.

Centralized supplier management

Unified dashboard with indicators, risk levels and alerts for each supplier. Total control of your chain.

Complete purchase traceability

Track every lot from origin to your warehouse. Geolocation, documents and analyses connected.

Satellite deforestation analysis

Automatic verification with ESA Copernicus data. Before/after December 2020 analysis for each plot.

Country of origin legality analysis

Automatic verification of applicable legislation in the production country for each commodity.

Mitigation management

Guided system of corrective actions when risks are detected in the supply chain.

DDS & direct TRACES submission

Generate your Due Diligence Statement with one click and submit it directly to TRACES without leaving the platform.

Professional reports in Spanish & English

Generate PDF and Excel reports ready for audits, competent authorities and internal management, in Spanish or English.

Proactive notifications & alerts

Receive alerts when a supplier needs attention, a document expires or there are regulatory changes.

Why Coolx and not another?

TRACES integrated

Submit your DDS directly to TRACES without leaving the platform. Native SOAP integration.

Selected by ESA

Selected by the European Space Agency. Multiple satellite sources and proprietary AI algorithms for very high resolution results.

AENOR

Official AENOR partners. Your compliance backed by the leading certifier.

Human team

Not just technology: expert support throughout the entire compliance process.

What our clients say

Nomad Coffee

“I feel very reassured and satisfied to be one of your first clients. It has been a pleasure working with you these months. I have learned a lot about the EUDR thanks to our meetings.”

Francisco Tomas González

Head of Coffee & Co-Owner

Nomad Coffee

La Guashira

“Working with Coolx has been a great success: an extremely high level of professionalism. We are very happy to have found such an important partner to help us manage the new legal implementations needed for coffee exports from our farm in Colombia to Europe.”

Miguel Muñoz

Co-Founder & COO

La Guashira

Sucafina / Local Partners

“This collaboration will become a valuable tool for exporters. Over the past six months, our collaboration has been a rewarding and enriching experience.”

David Quintero

Project Director

Sucafina / Local Partners

Success stories

Protect your business before December 2026

Book a 15-minute demo and discover how Coolx automates your entire due diligence, from supplier verification to TRACES submission.

Book your free demo

Frequently asked questions

What is the EUDR and who does it apply to?
The EUDR (EU Deforestation Regulation) requires operators and importers who place coffee, cocoa, soy, palm oil, rubber, timber or cattle on the European market to prove their products are not linked to deforestation after December 2020. Legal responsibility falls on the operator placing the product on the EU market.
What is the difference between an operator and a trader under the EUDR?
The operator is the one who first places the product on the EU market (usually the importer). They have the full due diligence obligation: collect information, assess risks and submit the DDS in TRACES. The trader buys or sells the product once it's already on the EU market. Large traders have the same obligations as operators; small ones (SMEs) only need to keep supplier and customer records.
Do I need EUDR software to import to the EU?
It's not legally required, but the EUDR demands verifying geolocations, analyzing satellite imagery, assessing country-level risks and generating Due Diligence Statements for each shipment. Managing this manually across multiple suppliers and lots is practically unfeasible. Coolx automates the entire process and connects directly to TRACES.
When does the EUDR come into effect for importers?
December 2026 for large companies and June 2027 for SMEs. The TRACES system testing phase is planned for October-December 2026. Importers who aren't prepared by then risk penalties of up to 4% of their annual EU turnover.
Who is legally responsible under the EUDR?
The operator who places the product on the EU market is legally responsible. As an importer, you are the one who must submit the Due Diligence Statement (DDS) and prove the product is not linked to deforestation.
What is the DDS and how is it submitted to TRACES?
The DDS (Due Diligence Statement) is the mandatory declaration you must submit to the EU TRACES system before importing. Coolx generates the DDS automatically and submits it via direct integration, without you leaving the platform.
What are the penalties for non-compliance?
Penalties can reach 4% of the operator's annual EU turnover, plus product confiscation, exclusion from public procurement and temporary trade ban.
Can I connect my suppliers?
Yes. Coolx allows you to invite suppliers directly to the platform. They upload their information (plots, documents) and you verify it from your dashboard. The platform is available in Spanish, English, Portuguese and French.
When does the TRACES testing phase start?
The TRACES system testing phase for the EUDR is planned for October-December 2026, before the mandatory enforcement in December 2026. Being prepared before that date is critical.
Does Coolx integrate directly with TRACES?
Yes. Coolx has direct SOAP integration with the European Union TRACES system. You can create, submit, query and amend your DDS without leaving our platform.